FRIENDS OF THE CRYSTAL LAKE LIBRARY
May 18, 2009 MINUTES

Present: Jeremy Stamp, Karen Migaldi, Fran Hicks, Carol Heisler, Nancy Dlugosz, Ranee Straum, Maggie Noonan Sprenger, Elizabeth Puchmelter and Barb Mullowney

President Jeremy Stamp called the meeting to order at 7:05 p.m.

President's Report: Jeremy announced that he has enjoyed filling the role as President and that he will continue to be an involved member. He also stated that the Used Book Sale kept him in shape with all the collecting and moving of all the books!

Treasurer's Report: Jeremy reported in behalf of Ann Well's absence. Beginning Balance of $1573.15 as of March 31st, Income; Tote Bag Sales: $53.00, Membership Dues: $20.00, Donations: $25.00, Interest: $1.14, Used Book Sale: $4388.70, Disbursements: Used Book Sale; Start up money: $100.00, Moving Van: $432.00, Table Rental: $336.84, Ending Balance: $5833.60. The Beginning Balance for the Fiscal year as of May 1, 2008: $1573.15. Ann also supplied reports for the Year End Report for 2008-2009, Cash Disbursements for Year Ended April 30, 2009 and a Proposed Budget for 2009-2010 which was approved by Fran and seconded by Nancy. In order to have a tax exempt status, FOCLL has to have a proposed budget. The budget can be amended at any time if voted on by the board and its members.

Secretary's Report: The April minutes were approved as corrected.

Presidents Report: Used Book Sale Review: Profit of the Used Book Sale was $3515.02. Ideas were discussed on how to improve next year's Used Book Sale. Problems this year included book collection storage, Jeremy's gazebo and Beth's garage were used as storage space, planning ahead for volunteers, more advance notice of collection dates and more advertising of these dates. The possibility of using a vacant store front in Crystal Lake was suggested for collecting, storing and possibly for having the sale, possibly approach businesses this fall. Publication for this year's Used Book Sale included Craig's List, CL Library's marquee, CL Park District marquee, Public Access Channel and the NW Herald.
Beth suggested that we agree on a date for next year's sale so that we can utilize the advertisement on the Chamber of Commerce's marquee as it needs to be reserved well in advance, Jeremy thought the incoming board should pick next year's date at the June meeting.
Books that were not sold at the Book Sale were donated to the Salvation Army, local Nursing Homes (large print books), for needy children in Chicago and McHenry's Library. Damaged or unacceptable books were recycled. It was suggested to plan ahead for next year as to where the books should go after the sale.
Setting up the tables differently was suggested by Fran, possibly having two tables together and elevating the center with milk crates and boards (like in the Children's section of the Book Sale this year) in order to have more display areas for books. It was also suggested that maybe offering a "Grab Bag" of Romance novels would help free up more space for other books since we had such an excess of them at the Book Sale.

Library Director's Report: Assistant Director Karen reported that this year's Summer Reading Program, "Read on the Wild Side" is scheduled for June 15th through August 8th with pre-registration beginning from June 1st to June 14th. Karen also reported for the first time ever that 1,000,000 pieces of library materials were checked out in a fiscal year which ended April 30th of this year. On the very last day, at 6:00 p.m. the 1,000,000th item was checked out! Karen also mentioned that the Library was awarded a "Green" certificate by the Crystal Lake Chamber of Commerce's Green Business Task Force for their efforts in conserving energy and recycling.

Library Board Report: Carol Heisler, representing the Board, reported the new logo for the Library is still under wraps, and pending the approval of the Communication Plan but a "soft opening" will take place this summer and an official announcement this fall.

Fundraising: Shop and Share: Nancy reported that approximately $120.00 was raised for March's and April's Shop and Share Days. Market Day: Dates for FOCLL's Market Day will take place June 13th, July 18th and August 8th. Nancy has submitted information to the NW Herald and requested use of the Library marquee for advertising of these sale dates. Karen will put Market Day Sales orders at Self Service check-outs at the Library. Maggie will make reminder calls to customers the night before each sale. Scholastic Book Sale: Beth will be in charge of the sale which will take place June 22nd 10 a.m. to 6 p.m. and June 23rd from 10 a.m. to 6 p.m. as well. Book Sale posters will put up in the Library. "Book Bucks" given out at the Summer Reading Program can be used to purchase books at the Scholastic Book Sale.

Old Business: Announcement of new members was not made because of Ann's absence but will be done at next month's meeting. A check for $3,000 (already approved) will be given to the Summer Reading Program in addition to the previous $1,000 check given by FOCLL. Carol called for a vote for the election of new officers and no new nominations came from the floor. Jan Polep was elected to serve as President, Ann Wells as Treasurer and Barb Mullowney as Recording Secretary.

The meeting was adjourned at 8:32 p.m.

Respectively submitted,

Barb Mullowney, Recording Secretary