FOCLL BYLAWS (Reason for Existence and Procedures)

NAME: The name of the organization shall be FRIENDS OF THE CRYSTAL LAKE LIBRARY, INC.

PURPOSE: The exclusively charitable and educational purpose of the organization shall be to promote knowledge of the Crystal Lake Public Library's functions, resources, services and needs; to aid in developing programs for the extension and improvement of the library's services and resources to benefit the library community.

FISCAL YEAR: The fiscal year shall be May 1 through April 30. These dates coincide with the Library's fiscal year. An annual audit of the organization's financial records shall be prepared to be presented to the Membership at the annual meeting in May.

MEMBERSHIP: Membership in the organization shall be available to all individuals believing in and supportive of its purpose. Each member shall be entitled to one vote on each matter to a vote of the Membership.

DUES: Dues and categories of membership shall be determined by the FOCLL Board with the consent of the Membership. Categories may include but are not limited to: Individual, Family, Life, Youth and Corporate. Dues shall be reviewed and set annually.

OFFICERS AND DUTIES: The organization shall have the following officers: President, Recording Secretary and Treasurer. These officers shall form the FOCLL Board. Each officer shall be elected for a one-year term and no officer shall serve for more than two (2) consecutive years in any one position.

Newly elected officers shall take office at the Annual Meeting in May. Members of the Crystal Lake Public Library Board of Trustees may not serve as an officer of the Friends of the Crystal Lake Library.

The President shall set the agenda for all meetings, preside at all meetings of the Membership, all meetings of the FOCLL Board, and establish Standing Committees.

The Recording Secretary shall keep the minutes of all meetings of the Membership and of the FOCLL Board. A copy of the minutes from the Membership meetings shall be sent to members within fourteen (14) days after each meeting. The Recording Secretary shall perform the duties of the President during any absence of the President.

The Treasurer shall be custodian of all monies deposited to the account of the Friends of the Crystal Lake Library. The Treasurer shall pay out money only on the order of the FOCLL Board with consent of the Membership. The Treasurer shall keep full and accurate books containing a record of all monies received and expended and present a financial report of the organization at each Membership meeting.

COMMITTEES: There shall be the following Standing Committees: Corresponding Secretary, Finance/Audit, Fund Raising, Membership, Newsletter and Publicity.

The Corresponding Secretary shall be responsible for all correspondences of the organizations.

The Finance/Audit Committee shall prepare an annual audit of the organization's financial records to be presented to the Membership at the May meeting.

The Fund Raising Committee shall research sources of income which promote the purpose of the organization.

The Membership Committee shall be responsible for accurate records of members in good standing. This committee shall transfer member payments to the Treasurer for deposit. The Membership Committee shall hold a membership drive during the month of April. A membership list shall be distributed to the membership at the June and November Membership meetings. The Membership Committee shall report at each Membership meeting the status of membership.

The Newsletter Committee shall be responsible for notifying all members in good standing of organization activities. The Newsletter shall be made available to the membership a minimum of six times a year. News articles should be submitted to the Newsletter Editor per schedule created by board on an annual basis.

MEETINGS: The Membership shall hold monthly meetings per calendar created by the Board. Meetings may be cancelled with 14 days notice to the Membership, if the Board deems it necessary.

The organization shall hold an Annual Meeting in May for the purpose of electing officers, receiving annual reports from the officers and standing committees, adopting a budget, and transacting any other business that may arise.

PROCEDURE: Parliamentary procedure at all meetings of the FOCLL Board and Membership shall be in accordance with Robert's Rules of Order, Revised, as nearly as possible. All Illinois laws pertaining to the "Open Meeting Act" shall be followed when applicable.

AMENDMENTS: Amendments to these bylaws may be made at any meeting of the general Membership by a two-thirds (2/3) vote of those present, provided that notice of the proposed amendment has been given to all members at least fifteen (15) days before the meeting.

DISSOLUTION: Upon dissolution of the Friends of the Crystal Lake Library this organization shall distribute one hundred percent (100%) of its assets to the Crystal Lake Public Library of Crystal Lake, Illinois, for its Summer Reading Program.