
FRIENDS OF THE CRYSTAL LAKE LIBRARY (FOCLL), INC.
BYLAWS
- NAME
- The name of the organization shall be FRIENDS OF THE
CRYSTAL LAKE LIBRARY, INC.
- PURPOSE
- The exclusively charitable and educational purpose of the
organization shall be to promote knowledge of the Crystal Lake
Public Library's functions, resources, services and
needs; to aid in developing programs for the extension and
improvement of the library's services and resources to
benefit the library community.
- FISCAL YEAR
- The fiscal year shall be May 1 through April 30. These
dates coincide with the Library's fiscal year. An annual
audit of the organization's financial records shall be
prepared to be presented to the Membership at the annual
meeting in May.
- MEMBERSHIP
- Membership in the organization shall be available to all
individuals believing in and supportive of its purpose. Each
member shall be entitled to one vote on each matter to a vote
of the Membership.
- DUES
- Dues and categories of membership shall be determined by
the FOCLL Board with the consent of the Membership. Categories
may include but are not limited to: Individual, Family, Life,
Youth and Corporate. Dues shall be reviewed and set
annually.
- OFFICERS AND DUTIES
- The organization shall have the following officers:
President, Recording Secretary and Treasurer. These officers
shall form the FOCLL Board. Each officer shall be elected for a
one-year term and no officer shall serve for more than two (2)
consecutive years in any one position.
Newly elected officers shall take office at the Annual Meeting
in May. Members of the Crystal Lake Public Library Board of
Trustees may not serve as an officer of the Friends of the
Crystal Lake Library.
The President shall set the agenda for all meetings, preside at
all meetings of the Membership, all meetings of the FOCLL
Board, and establish Standing Committees.
The Recording Secretary shall keep the minutes of all meetings
of the Membership and of the FOCLL Board. A copy of the minutes
from the Membership meetings shall be sent to members within
fourteen (14) days after each meeting. The Recording Secretary
shall perform the duties of the President during any absence of
the President.
The Treasurer shall be custodian of all monies deposited to the
account of the Friends of the Crystal Lake Library. The
Treasurer shall pay out money only on the order of the FOCLL
Board with consent of the Membership. The Treasurer shall keep
full and accurate books containing a record of all monies
received and expended and present a financial report of the
organization at each Membership meeting.
- COMMITTEES
- There shall be the following Standing Committees:
Corresponding Secretary, Finance/Audit, Fund Raising,
Membership, Newsletter and Publicity.
The Corresponding Secretary shall be responsible for all
correspondences of the organizations.
The Finance/Audit Committee shall prepare an annual audit of
the organization's financial records to be presented to
the Membership at the May meeting.
The Fund Raising Committee shall research sources of income
which promote the purpose of the organization.
The Membership Committee shall be responsible for accurate
records of members in good standing. This committee shall
transfer member payments to the Treasurer for deposit. The
Membership Committee shall hold a membership drive during the
month of April. A membership list shall be distributed to the
membership at the June and November Membership meetings. The
Membership Committee shall report at each Membership meeting
the status of membership.
The Newsletter Committee shall be responsible for notifying all
members in good standing of organization activities. The
Newsletter shall be made available to the membership a minimum
of six times a year. News articles should be submitted to the
Newsletter Editor per schedule created by board on an annual
basis.
- MEETINGS
- The Membership shall hold monthly meetings per calendar
created by the Board. Meetings may be cancelled with 14 days
notice to the Membership, if the Board deems it
necessary.
The organization shall hold an Annual Meeting in May for the
purpose of electing officers, receiving annual reports from the
officers and standing committees, adopting a budget, and
transacting any other business that may arise.
- PROCEDURE
- Parliamentary procedure at all meetings of the FOCLL Board
and Membership shall be in accordance with Robert's
Rules of Order, Revised, as nearly as possible. All Illinois
laws pertaining to the "Open Meeting Act" shall
be followed when applicable.
- AMENDMENTS
- Amendments to these bylaws may be made at any meeting of
the general Membership by a two-thirds (2/3) vote of those
present, provided that notice of the proposed amendment has
been given to all members at least fifteen (15) days before the
meeting.
- DISSOLUTION
- Upon dissolution of the Friends of the Crystal Lake Library
this organization shall distribute one hundred percent (100%)
of its assets to the Crystal Lake Public Library of Crystal
Lake, Illinois, for its Summer Reading Program.
- ADOPTED
- AMENDED —June 9, 2001, January, 2005
and June 21, 2008