| BYLAWS of FOCLL |
FRIENDS OF THE CRYSTAL LAKE LIBRARY (FOCLL), INC.
BYLAWS
NAME
The name of the organization shall be FRIENDS OF THE CRYSTAL LAKE LIBRARY, INC.
PURPOSE
The exclusively charitable and educational purpose of the organization shall be to promote knowledge of the Crystal
Lake Public Library's functions, resources, services and needs; to aid in developing programs for the extension and
improvement of the library's services and resources to benefit the library community.
FISCAL YEAR
The fiscal year shall be May 1 through April 30. These dates coincide with the Library's fiscal year. An annual audit of
the organization's financial records shall be prepared to be presented to the Membership at the annual meeting in
May.
MEMBERSHIP
Membership in the organization shall be available to all individuals believing hi and supportive of its purpose. Each
member shall be entitled to one vote on each matter submitted to a vote of the Membership.
DUES
Dues and categories of membership shall be determined by the FOCLL Board with the consent of the Membership.
Categories may include but are not limited to: Individual, Family, Life, Youth and Corporate. Dues shall be reviewed
and set annually.
OFFICERS AND DUTIES
The organization shall have the following officers: President, Recording Secretary, and Treasurer. The term of each
elected officer shall be no more than two (2) consecutive years in any one position. These officers shall form the
FOCLL Board. Newly elected officers shall take office at the Annual Meeting in May. Members of the Crystal Lake
Public Library Board of Trustees may not serve as an officer of the Friends of the Crystal Lake Library.
The President shall set the agenda for all meetings, preside at all meetings of the Membership, all meetings of the
FOCLL Board, and establish Standing Committees.
The Recording Secretary shall keep the minutes of all meetings of the Membership and of the FOCLL Board. A copy
of the minutes from the Membership meetings shall be sent to members within fourteen (14) days after each
meeting. The Recording Secretary shall perform the duties of the President during any absence of the President.
The Treasurer shall be custodian of all monies deposited to the account of the Friends of the Crystal Lake Library.
The Treasurer shall pay out money only on the order of the FOCLL Board with consent of the Membership. The
Treasurer shall keep full and accurate books containing a record of all monies received and expended and present
a financial report of the organization at each Membership meeting.
COMMITTEES
There shall be the following Standing Committees: Corresponding Secretary, Finance/Audit, Fund Raising,
Membership, Newsletter and Publicity.
The Corresponding Secretary shall be responsible for all correspondences of the organization.
The Finance/Audit Committee shall prepare an annual audit of the organization's financial records to be presented
to the Membership at the May meeting.
The Fund Raising Committee shall research sources of income which promote the purpose of the organization.
The Membership Committee shall be responsible for accurate records of members hi good standing. This
committee shall transfer member payments to the Treasurer for deposit. The Membership Committee shall hold a
membership drive during the month of April. A membership list shall be distributed to the membership at the June
and November Membership meetings. The Membership Committee shall report at each Membership meeting the
status of membership.
BYLAWS
NAME
The name of the organization shall be FRIENDS OF THE CRYSTAL LAKE LIBRARY, INC.
PURPOSE
The exclusively charitable and educational purpose of the organization shall be to promote knowledge of the Crystal
Lake Public Library's functions, resources, services and needs; to aid in developing programs for the extension and
improvement of the library's services and resources to benefit the library community.
FISCAL YEAR
The fiscal year shall be May 1 through April 30. These dates coincide with the Library's fiscal year. An annual audit of
the organization's financial records shall be prepared to be presented to the Membership at the annual meeting in
May.
MEMBERSHIP
Membership in the organization shall be available to all individuals believing hi and supportive of its purpose. Each
member shall be entitled to one vote on each matter submitted to a vote of the Membership.
DUES
Dues and categories of membership shall be determined by the FOCLL Board with the consent of the Membership.
Categories may include but are not limited to: Individual, Family, Life, Youth and Corporate. Dues shall be reviewed
and set annually.
OFFICERS AND DUTIES
The organization shall have the following officers: President, Recording Secretary, and Treasurer. The term of each
elected officer shall be no more than two (2) consecutive years in any one position. These officers shall form the
FOCLL Board. Newly elected officers shall take office at the Annual Meeting in May. Members of the Crystal Lake
Public Library Board of Trustees may not serve as an officer of the Friends of the Crystal Lake Library.
The President shall set the agenda for all meetings, preside at all meetings of the Membership, all meetings of the
FOCLL Board, and establish Standing Committees.
The Recording Secretary shall keep the minutes of all meetings of the Membership and of the FOCLL Board. A copy
of the minutes from the Membership meetings shall be sent to members within fourteen (14) days after each
meeting. The Recording Secretary shall perform the duties of the President during any absence of the President.
The Treasurer shall be custodian of all monies deposited to the account of the Friends of the Crystal Lake Library.
The Treasurer shall pay out money only on the order of the FOCLL Board with consent of the Membership. The
Treasurer shall keep full and accurate books containing a record of all monies received and expended and present
a financial report of the organization at each Membership meeting.
COMMITTEES
There shall be the following Standing Committees: Corresponding Secretary, Finance/Audit, Fund Raising,
Membership, Newsletter and Publicity.
The Corresponding Secretary shall be responsible for all correspondences of the organization.
The Finance/Audit Committee shall prepare an annual audit of the organization's financial records to be presented
to the Membership at the May meeting.
The Fund Raising Committee shall research sources of income which promote the purpose of the organization.
The Membership Committee shall be responsible for accurate records of members hi good standing. This
committee shall transfer member payments to the Treasurer for deposit. The Membership Committee shall hold a
membership drive during the month of April. A membership list shall be distributed to the membership at the June
and November Membership meetings. The Membership Committee shall report at each Membership meeting the
status of membership.
The Newsletter Committee shall be responsible for notifying all members in good standing of organization
activities. The Newsletter shall be printed and circulated quarterly (January, April, July and October). News articles
should be submitted to the Newsletter Editor by the fifteenth (15th) of the month prior to circulation of the next
newsletter.
The Publicity Committee shall be responsible for notifying the public of activities of FOCLL.
ELECTIONS
At the March meeting in an election year a nominating committee of three (3) members shall be named. This
committee shall be chosen as follows: The immediate past president shall be chairman. Two members in good
standing shall be chosen from the Membership. It shall be the duty of the nominating committee to nominate at
least one candidate for each office to be filled and report at the April meeting, having obtained consent for
nomination from each. The election of officers shall be at the Annual Meeting in May. Additional nominations from
the floor may be made providing consent to serve has been obtained from the nominees prior to the meeting. If
there is more than one candidate for an office, the vote shall be taken by ballot.
MEETINGS
The Membership shall hold monthly meetings on the (to be amended in 2008) The organization shall hold an
Annual Meeting in May for the purpose of electing officers, receiving annual reports from the officers and standing
committees, adopting a budget, and transacting any other business that may arise.
PROCEDURE
Parliamentary procedure at all meetings of the FOCLL Board and Membership shall be in accordance with Robert's
Rules of Order, Revised, as nearly as possible. All Illinois laws pertaining to the "Open Meeting Act" shall be
followed when applicable
AMENDMENTS
Amendments to these bylaws may be made at any meeting of the general Membership by a two-thirds (2/3) vote of
those present, provided that notice of the proposed amendment has been given to all members at least fifteen (15)
days before the meeting.
DISSOLUTION
Upon dissolution of the Friends of the Crystal Lake Library this organization shall distribute one hundred percent
(100%) of its assets to the Crystal Lake Public Library of Crystal Lake, Illinois, for its Summer Reading Program.
ADOPTED
AMENDED—June 9. 2001 and January, 2005
activities. The Newsletter shall be printed and circulated quarterly (January, April, July and October). News articles
should be submitted to the Newsletter Editor by the fifteenth (15th) of the month prior to circulation of the next
newsletter.
The Publicity Committee shall be responsible for notifying the public of activities of FOCLL.
ELECTIONS
At the March meeting in an election year a nominating committee of three (3) members shall be named. This
committee shall be chosen as follows: The immediate past president shall be chairman. Two members in good
standing shall be chosen from the Membership. It shall be the duty of the nominating committee to nominate at
least one candidate for each office to be filled and report at the April meeting, having obtained consent for
nomination from each. The election of officers shall be at the Annual Meeting in May. Additional nominations from
the floor may be made providing consent to serve has been obtained from the nominees prior to the meeting. If
there is more than one candidate for an office, the vote shall be taken by ballot.
MEETINGS
The Membership shall hold monthly meetings on the (to be amended in 2008) The organization shall hold an
Annual Meeting in May for the purpose of electing officers, receiving annual reports from the officers and standing
committees, adopting a budget, and transacting any other business that may arise.
PROCEDURE
Parliamentary procedure at all meetings of the FOCLL Board and Membership shall be in accordance with Robert's
Rules of Order, Revised, as nearly as possible. All Illinois laws pertaining to the "Open Meeting Act" shall be
followed when applicable
AMENDMENTS
Amendments to these bylaws may be made at any meeting of the general Membership by a two-thirds (2/3) vote of
those present, provided that notice of the proposed amendment has been given to all members at least fifteen (15)
days before the meeting.
DISSOLUTION
Upon dissolution of the Friends of the Crystal Lake Library this organization shall distribute one hundred percent
(100%) of its assets to the Crystal Lake Public Library of Crystal Lake, Illinois, for its Summer Reading Program.
ADOPTED
AMENDED—June 9. 2001 and January, 2005